Monthly/quarterly Intrastat submission:
assistance with forms, thresholds and deadlines
What do we do to help you with Intrastat forms and deadlines?
With monthly/quarterly Intrastat submission we help you correctly report the exchange of goods and services with EU companies, complying with thresholds, frequencies and deadlines.
If invoices enter and leave your company from/to other European Union countries, Intrastat declarations are necessary. In fact, they are one of the tools through which the state and customs cross-check data, especially regarding VAT.
With Tecspedi you no longer need to ask each time “Are we above the threshold?”, “Does this go into the Intrastat forms?”, “Is the submission monthly or quarterly?”. We analyse your operations, verify the obligation to submit, determine the correct frequency and take care of submitting the Intrastat forms within the required deadlines.
Don’t wait until the last minute: get in touch with us now to ensure correct compliance with Intrastat submission: we support you from our Turate office (Como), close to the motorway exit and easy to reach from Lugano, Chiasso, Busto Arsizio etc.
Intrastat thresholds, obligations and doubts:
where errors arise
Intrastat declarations are not always required, and not all companies must submit them in the same way. The result is often a big question mark for the administrative department.
At Tecspedi we can help you answer some of the main questions:
Am I really required to submit Intrastat declarations?
It depends; there is no single answer that applies to everyone. It must be verified on a case-by-case basis. However, the obligation depends on how many transactions you carry out with EU companies and on the type of operations (goods or services).
Is the submission monthly or quarterly?
The frequency (monthly, quarterly, in some cases exemption) depends on the thresholds reached with your intra-EU sales and purchases. The actual frequency can only be determined clearly after analysing your data.
Which transactions must be included in Intrastat declarations?
Pay attention: this is exactly where things are often forgotten. It is not only the goods physically moved between EU countries that must be considered.
What happens if I make a mistake or forget something?
Errors or omissions can create inconsistencies with VAT registers and other tax communications. This may lead to requests for clarification or targeted checks: nothing catastrophic if the situation is under control, but it is better to avoid reaching that point due to oversights.
So, what are the most common mistakes?
- Intra-EU transactions (especially services) completely ignored in the lists.
- Data not consistent between Intrastat declarations, VAT registers and accounting records.
- Incorrect frequency (for example continuing to submit quarterly when volumes require monthly reporting or vice versa).
- Late submissions or incorrect transaction codes compared to the actual type of exchange.
Superficial management risks creating inconsistencies that attract the attention of the tax authorities. For this reason, it is advisable to establish a stable and informed method as soon as possible, rather than dealing with each deadline as an emergency.
How we manage data, forms and Intrastat submission
within the correct deadlines
To make monthly/quarterly Intrastat submission easier, at Tecspedi we ensure a clear structure of information flows.
In practice, our support works as follows:
- We analyse your EU invoices to determine which transactions must be included in Intrastat lists
- We define which data we need (sales, purchases, services) and in which format
- We establish a routine (for example a periodic report that you send us by a certain date, to meet official deadlines)
- We verify the consistency of the information and complete the correct Intrastat forms for you
- We handle the electronic submission, keeping track of receipts and future Intrastat deadlines
- If omissions from previous periods emerge, we help you manage any corrections without complicating your accounting
In this way, your internal work is limited to preparing and sharing the data in an organised manner, while the entire technical part (codes, checks, form submission and compliance with deadlines) is handled by experienced staff who deal with customs, EU trade and related obligations all day, every day.
Why it is worthwhile to delegate
monthly/quarterly Intrastat submission to Tecspedi
In the long term, delegating Intrastat submission to a specialised company allows you to work with greater security.
Managing thresholds, forms and deadlines independently may work while volumes remain low and cases are simple. However, as soon as the workload increases, the risk of errors also increases, and each submitted Intrastat form becomes a small gamble.
To prevent errors, with Tecspedi you gain access to:
- Dedicated support in interpreting Intrastat thresholds and choosing the correct submission frequency
- Greater consistency between EU transactions, Intrastat declarations and VAT registers
- Less time wasted by the administrative department on manual checks and last-minute corrections
- A single point of contact who helps you manage corrections and clarifications after submission
- An expert and comprehensive view of how EU trade, customs procedures and other international trade obligations connect
Avoid letting Intrastat submission (monthly or quarterly) become a recurring problem at every deadline. Contact us: we can provide our Intrastat submission and deadline management service. We handle everything from our office in the province of Como, easily reachable from Lugano, Chiasso, Busto Arsizio etc.
