Obtaining Authorised Exporter/REX status:
customs consultancy for your company
Authorised Exporter and REX: what are they and how can they help your company?
Authorised Exporter status and the REX system are tools that allow you to declare the preferential origin of goods directly on the invoice, without having to request additional certificates each time.
In simple terms, when you export to countries with preferential agreements, your foreign customer can pay lower duties or none at all thanks to a simple statement included in the sales documents.
For a company that exports regularly, this represents a real operational and commercial advantage: the export department simplifies the documentation process, and the sales department can offer more competitive conditions to foreign customers, especially when duties significantly affect the final price.
With Tecspedi, you are not alone. We offer consultancy for obtaining Authorised Exporter status or registration in the REX system: we analyse your export flows, your main destination countries and your product families together, helping you understand whether this is truly the right path for your business.
If you would like to evaluate these solutions with the support of a specialised partner, you can rely on us. Contact us or visit us at our Como office: you can easily reach us from all surrounding areas (Lugano, Chiasso, Busto Arsizio etc.).
Do you have the right profile to request
Authorised Exporter/REX status?
Authorised Exporter status or REX registration is not designed for those who ship occasionally, but rather for companies with significant export activity and stable international relationships.
It may be worth considering if:
- You ship regularly to the same countries with which the European Union (EU) has preferential agreements
- Your foreign customers often request preferential origin or certificates such as EUR.1
- The duties applied to your goods are significant and risk reducing your competitiveness
- You want to offer regular customers more advantageous conditions without adding extra bureaucracy to every shipment
In other cases, obtaining this status may add commitments and internal checks without delivering real economic benefits. Tecspedi supports you in making precisely this evaluation.
We help you understand not only whether you can obtain the authorisation, but whether it makes sense to request it and maintain it over time.
How we support you in obtaining status
When you decide to proceed with obtaining Authorised Exporter status or with REX registration, we do not leave you alone with forms and regulatory references.
Usually the process takes place as follows:
- Analysis of export flows: we start out from what you already do today, your main countries and your product lines
- Verification of documentation: we check how you manage proof of origin, suppliers, bills of materials, records etc., to understand which elements are already in place and where action is required
- Preparation of the application: we support you in completing the authorisation request, selecting the information to provide and gathering the attachments required by the Customs Agency
- Management of communications: if the customs authority requests clarification or additional information, we help you prepare precise and consistent responses
- Setting up minimum internal procedures: we suggest how to structure controls and records so that the status is based on solid documentary foundations
The goal is to obtain this status through a well-prepared process, avoiding improvisation and declarations that could create problems in the event of future inspections.
Maintaining status over time:
responsibilities, checks and ongoing support
Becoming an Authorised Exporter or registering in the REX system is an important step, but it also brings with it specific responsibilities.
Each time you indicate preferential origin on an invoice, you certify that you are able to demonstrate, if requested, that the statement reflects the actual facts: components, processes, suppliers and rules related to preferential agreements.
For this reason it is essential to maintain the following over time:
- An organised archive of proofs of origin and supplier documentation
- Consistency between bills of materials, production processes and declarations issued to customers
- Attention to changes in products, supplier changes and entry into new markets
- Readiness to respond to any post-clearance inspections by customs
Tecspedi remains by your side even after the status has been granted. We can help you with periodic checks on the documentation, discussions when you open up to new markets or introduce new products, and provide the necessary support if you receive requests for clarification from the customs agency.
Don’t hesitate to contact us: we provide our customs consultancy in Como and the surrounding areas, both within Italy and across the border (Lugano, Chiasso, Busto Arsizio etc.).
